cleaner using iMop to clean reception floor

Isn’t it time to review your existing cleaning contractor?

As the cost of living increases, many companies will be experiencing rising prices across their business which will affect the products and services they provide.  Office cleaning has been an important service over the past two years but the business landscape has changed. As we emerge from COVID-19, all costs are being challenged so this could be a good time to consider your cleaning expenditure.   In this blog we look why it could be time to review your existing cleaning contractor.

4 reasons why you should review your existing cleaning contractor now

Cleaning hours to reflect new office or building occupancy

There may be no return to the traditional five day office week.  The pandemic has changed opinion and the longer-term implications are that working from home will remain at least in part.  Hybrid working, where staff split their time between home and office, it seems is here to stay.

The office will still play a vital role.  People still need face to face interaction for collaboration and development.  The changed office use however may require a new approach to when and how the cleaning takes place.

For example, if the office is much quieter on a Friday, then the team could focus on periodic tasks such as a kitchen deep clean.  If the office is fully closed one day a week, then the weekly hours could reduce accordingly.  Adjusting the schedules and frequency could save on the overall costs.

Every office is unique and every client has different needs. This means adjusting and tailoring the cleaning schedules to ensure staff continue to deliver the highest standards of office hygiene.

COVID Secure Cleaning

Anti-viral cleaning products are the new norm as they are proven to kill pathogenic viruses including coronavirus.  These should be used correctly following manufacturers guidelines.  It's important to note the contact time, which is how long a disinfectant must stay wet on a surface to be effective.

Regularly reviewing the office usage is essential to ensure that the enhanced cleaning regimes are still effective.  This includes frequently sanitising work areas and especially the common touch points.  These typically include door handles and push plates, kitchen appliances and washroom fixtures and fittings.

Continuing to enforce a clear desk policy helps to keep surfaces clear so that cleaning routine are effective.  Since cleaners have instructions not to move personal items on desks, having clear areas will make it possible to clean surfaces, keyboards and phone handsets.

More emphasis on environmental and sustainable responsibility

Clients increasingly demand that service providers use greener products, have better social responsibility policies and have a commitment to sustainability.

Sustainable cleaning in the workplace is about eliminating harsh chemicals and instead using biological products that are safer for the environment.  This extends beyond cleaning products such as

  • Using equipment such as the iMop to reduce water usage
  • Replacing vacuum cleaners with alternatives which are more energy efficient
  • Reusing spray bottles to reduce single use plastic waste
  • Using products made from recycled materials, and for paper products eg hand towels, to use sustainably sourced fibres
  • improving workplace recycling rates

Managing the cleaners

One of the biggest complaints from clients is that their onsite cleaning team do not feel supported.  This covers training, health and safety, understanding schedules and expectations, cleaning product availability and cleaning to the agreed specification in the contract.

Regular scheduled manager visits for quality audits provide an excellent opportunity to meet with clients and staff.  Meeting with the staff mean they can check the equipment and materials, review service delivery, check shifts and holiday cover and ensure the team has everything they need to succeed.

TemcoUK Facility Services is a professional commercial cleaning contractor

Temco has vast experience in commercial cleaning.  We understand that as businesses adapt to different ways of working, so too do our cleaning schedules need to adjust to reflect the changing landscape.  We tailor our office cleaning service to meet the unique requirements of your business, whatever days you work and whatever your office occupancy.

Our comprehensive list of services covers everything including office window and carpet cleaning, washroom services and pest control.

If you would like further information or reviewing your cleaning, please contact us on LinkedIn, email or call us 01895 520370.

COVID-Secure workplace to kill COVID-19 virus

Cleaning advice for a COVID-Secure workplace

Since the lifting of COVID-19 restrictions in England on 19th July, the advice has changed from work from home if possible, to promoting a gradual return to the office.  Industry experts predict that by September many office workers will be back at least some days in the office.  Good hygiene has never been more important, and staff need to feel confident that their workplace is a safe.  In this blog we look at cleaning advice for a COVID-secure workplace.

Current Government guidance requires employers to complete and implement a COVID-19 risk assessment and take action to prevent transmission, this includes

  • One-way systems to minimise contact
  • Social distancing
  • Desk partitions if face-to-face working or allocating workstations to individuals
  • Effective cleaning

Employers have a duty to keep staff and visitors safe whilst on their premises.  Keeping the workplace clean and hygienic reduces the potential for coronavirus to spread and cleaning plays a major role.

5 Cleaning tips and advice for a COVID-Secure workplace

  1. Use anti-viral disinfectant cleaner

Using professional grade products proven to kill coronaviruses is key.  Cleaning products which have been independently tested to EN14476 – the European Standard for Virucidal Effectiveness – guarantees that the product is effective and suitable for use not only against COVID-19 but also against a range of pathogenic viruses including Influenza A (H1N1 and Swine Flu).

Implementing a clear desk policy helps to keep surfaces clear so that cleaning routine are effective.  Cleaners won't usually move personal items on desks, so having clear areas will make it easier to clean surfaces, keyboards and phones.

  1. Update Staff training to ensure cleaners understand how to clean effectively

COVID training is essential so that the team know how to clean and sanitise effectively.  For example, understanding chemical contact time and correct clean cloth usage.

Contact time is the time stated by the manufacturer on how long the chemical needs to be left in order to kill the bacteria or virus.  It is typically anything from a few seconds to 5 minutes.  It matters because this is the time required for the chemical to be effective.

Using clean cloths is of paramount importance to avoid cross contamination when cleaning and sanitising.  Used cloths should be cleaned at 60 degrees or sanitised after use.

  1. Enhanced cleaning with a focus on High frequency touchpoint cleaning

Reviewing and updating cleaning schedules is important to make sure the tasks reflect the new requirements.  Touchpoints are areas which are frequently touched within an office, such as

  • door handles, push plates and stair rails
  • light switches and lift panels
  • kitchen appliance handles
  • coffee machines, printers and photocopier buttons

Identifying and focusing on these touchpoints will reduce the risk of cross contamination.  The visible presence of cleaners or day housekeepers sanitising throughout the day will provide additional reassurance to returning staff that their workplace is hygienic and safe.

  1. Antimicrobial solutions for hygienically safe workplace environments

Next generation surface protection provides hygiene solutions which are highly suitable for the workplace.  Antimicrobial protective pads and wraps are effective against SARS-COV-2 and reduce the requirement for continual cleaning in high traffic areas.  Using silver ion technology they degrade the biological makeup of pathogens, resulting in a much lower risk of cross contamination.

High frequency touchpoint cleaning

  1. Sanitisation, Fogging and sanitiser supply

Specialist backpack machines can dispense a fine spray to disinfect all surfaces quickly and in a targeted manner.  Delivering a liquid layer of detergent which dries quickly provides very effective virus control and allows cleaning teams to respond quickly to suspected or confirmed cases of COVID-19.

For a COVID-Secure workplace another good way to promote hand hygiene in the office is to ensure hand sanitiser is readily available.  This should be the building entrance, in communal areas and in meeting rooms.  Together with hand washing, sanitiser reduces the risk of virus transmission.  Sanitiser is available in individual bottles or in bulk 5l bottles as required.

TemcoUK Facility Services provides commercial daily office cleaning

TemcoUK provides a full range of office cleaning services which prevent the spread of COVID-19.  From touch point cleaning to sanitisation and fogging, we keep workplaces hygienic and safe.  Check out our services here.

Our fully trained specialist teams can carry out site or area sanitisations, and we work in line with government and industry guidelines.

Contact us for more information or for a free quote.